FAQ
We recommend you read all of the below information so you are fully prepared for the 2025 Conference in Japan.
The conference secretariat will be hosting an Information Webinar in early March 2025 to go through all the information about the conference including how to get there, transport options, venue locations, activities and tours. Details on this webinar will be sent to all registered attendees in February.
The 2025 Electrical Industry Conference is being held from 7 – 10 May at the ACE Hotel in Kyoto Japan.
The first official event will be the Welcome Reception on Wednesday 7 May and the final event is the Closing Night Party on Friday 9 May. A state night event will not be held in 2025, instead there will be an additional networking event on Thursday 8 May. All social functions are included in the registration fee.
The partner activities have been organised with one option at each time to ensure that all partners are able to meet together as one group. A local Destination Management Company has been contracted to arrange our activities with local suppliers in conjunction with our conference organisers Concept Event Management.
There is a child registration available for the conference that includes attendance at the social functions and partner activities. Children must be registered and pay the child ticket price of $1,000 as well as being accompanied by a parent or guardian at all times. The inclusions are the same as Partner Registrations above. Children are not able to attend the Business Sessions. Please contact the secretariat for the child registration form if you are interested.
Please note that alcohol will be served at social functions and children attending must be supervised at all times. NECA and the conference secretariat will not take any liability for children at these events.
The nearest airport to Kyoto is the Kansai Osaka airport or the Osaka International Airport. You can then get the Haruka Express train that takes 1 hour to Kyoto Station. The ACE Hotel is 20 minutes by cab from Kyoto Station.
Alternatively, you can fly into any Tokyo airport and get transport to Tokyo Station. Then take the Nozomi bullet train on the Tokaido Shinkansen Line direct to Kyoto Station. This takes about 2.5 hours.
Delegates are to arrange their own transfers and are at their own expense
As many delegates will be flying into different airports or entering Kyoto by train, delegates are to arrange their own transfers and are at their own expense.
If you need assistance or recommendations on how to get around, click here.
Kyoto has a world class public transport systems meaning subways and trains are the most efficient way to get around. Kyoto has several one-day passes allowing you unlimited rides on subway and bus lines that can be purchased at Kansai airport or at any major train station.
Taxis are another option great transport option. The Go Taxi app is easy to use and free to download from your phone's app store.
Ubers are also available and the same account can be used as in Australia with credit card payment automatic.
Bicycles are also worthwhile alternatives to get around the city. Bike rental is available from The Loop.
Please note: Transfers will be provided to all social functions and partner activities.
Australians are eligible for Japan's visa exemption scheme for short-stay tourism and business travel. You don't need a visa to travel to Japan for up to 90 days. Entry and exit conditions can change at short notice. It is your responsibility to verify visa requirements from the nearest embassy or consulate of Japan. Visit the Smart traveller website for more information: https://www.smartraveller.gov.au/destinations/asia/japan
Travelers are recommended to register via email on the Visit Japan Web to complete the mandatory immigration and customs procedures before arriving in Japan. If this is not done prior to your arrival, you will have to do it at the Airport.
Cash is preferred in most places in Japan. We recommend bringing cash with you to Japan as certain places in Kyoto only accept cash, including many taxis, local shops and some entrance fees to shrines and temples. Travel money cards are also recommended to have for your trip. Make sure to ask your bank if the travel card will work in Japan.
Some ATMs don’t accept foreign cards, so we recommend going to the ATMs in convenience stores (Lawson/Family Mart/7 eleven) if you need to get cash out.
Absolutely! We recommend getting comprehensive travel insurance before you leave for Japan. Make sure the policy covers overseas medical costs and any activities you plan to do whilst away.
The dress code for the Business Sessions, Welcome Reception and Networking Night are business casual. The dress code for the Closing Night Party is Traditional Japanese dress – a Yukata (light-weight kimono) will be provided to all registrants on Friday 9 May. For general information on what to wear in Japan as a tourist, you can read this article: https://www.whattowearonvacation.com/destinations/asia-far-east/japan/111-what-to-wear-in-japan/
It is highly recommended that you review information on local laws at the Smart traveller website: https://www.smartraveller.gov.au/destinations/asia/japan One of the main local laws you need to abide to in Japan is to carry your passport with you at all times. Fines will apply if you are stopped by authorities without identification.
We recommend you learn some basic Japanese to help you while travelling.